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You can use your vDeck Control Panel to add new/additional E-mail accounts, or to change or delete existing E-mail accounts.

To manage your E-mail accounts:

1. log in to your vDeck Control Panel
2. click on E-mail
3. click on Accounts

...then you can:

• create a new account
• change an existing account
• delete an account

When you are done with vDeck, remember to click on the "logout" link.

Note that all the information on this page is for managing the E-mail accounts on your E-mail server. It is not for the E-mail programs (e.g.: Eudora or Thunderbird or Outlook Express, etc.) that you have set up on your computer. To manage your E-mail accounts in your E-mail programs on your computer, click here.

Creating A New E-mail Account

Near the bottom of the screen, click on the “add users” button.

1. In the first box in the column titled “user”, enter the name of the new account .
2. In the first box in the column titled “password”, enter the password for the new account. Read about good and bad passwords, and password management here.
• Your password should be a "random" selection of lower and upper case letters, numbers 0 through 9, and the symbols ! @ # % ^ &
• Do not use the symbols ~ $ * ( ) or a “space”.
• The password has a maximum limit of 12 characters. The more characters you use, the "stronger" will be your password. A password of less than 6 characters is a bad idea.
3. In the first box in the column titled “store mail?”...
• If checked, vDeck will store and accumulate your original received mail until you delete it.
• If not checked, vDeck will immediately delete the original received mail.
4. In the first box in the column titled “forward to”, enter the full E-mail address to which you want vDeck to send a copy of all the mail that comes into this new account.

WARNING!

If "store email?" is not checked, AND you have nothing entered in the "forward to" box, then vDeck will instantly delete all incoming mail for that account as soon as it arrives - you will never see it.

To create additional E-mail accounts, repeat steps 1 - 4 in subsequent boxes for each account.

When you are done creating new accounts, click on the “add users” button near the bottom of the screen.

If vDeck created the new accounts, you will see a blue box at the top of the page that will list the new accounts.

Changing Existing E-mail Accounts

In the list of E-mail accounts, find the account that you want to change. You can:

• change the password
• set “forwarding”
• configure the spam filters

Changing Passwords

To change a password, look to the right of the account name and click on "edit". You will get a page where you can edit various parts of that particular E-mail account. Enter your new password in the "password:" box. Read about good and bad passwords, and password management here.

• Your password should be a "random" selection of lower and upper case letters, numbers 0 through 9, and the symbols ! @ # % ^ &
• Do not use the symbols ~ $ * ( ) as they have a special meaning.
• The password has a maximum limit of 12 characters. The more characters you use, the "stronger" will be your password. A password of less than 6 characters is a bad idea.

Click on the "update" button to finalize your changes, or click on any other link at the left side of the page to abandon your changes and retain the current settings. After you click on the "update" button:

• if vDeck accepted your changes, you will see a box near the top of the page with "User updated".
• If vDeck did not accept your changes, you will see an error message in red near the top of the page. To retry, click on "edit", correct the error and click on the "update" button again.

Forwarding

To change the forwarding, look to the right of the account name and click on "edit". You will get a page where you can edit various parts of that particular E-mail account. You can set your E-mail account to forward a copy of all received mail, to any other E-mail address, or addresses, you specify, by entering each of those addresses on its own line in the box titled "fwd:"

If you choose to forward your mail, you can choose whether vDeck will keep the original, or delete it, by clicking on the dot next to "store email?".

• If "yes", vDeck will forward a copy of the mail, and store and store (accumulate) your original received mail until you delete it.
• If "no", vDeck will forward a copy of the mail if you have entered one or more addresses in the "fwd:" box, then vDeck will delete the original received mail.

WARNING!

If "store email?" is set to "no", AND you have nothing entered in the "fwd" box, then vDeck will instantly delete all incoming mail for that account as soon as it arrives - you will never see it.

Click on the "update" button to finalize your changes, or click on any other link at the left side of the page to abandon your changes and retain the current settings. After you click on the "update" button:

• if vDeck accepted your changes, you will see a box near the top of the page with "User updated".
• If vDeck did not accept your changes, you will see an error message in red near the top of the page. To retry, click on "edit", correct the error and click on the "update" button again.

Spam Filters

These particular spam filters are called “server-side” filters, because they are on the E-mail server instead of on your computer.

Server-side spam filters are good in that they will delete the junk before you ever see it.

Server-side spam filters are bad in that sometimes they will delete a legitimate E-mail, if that E-mail matches the filter’s specifications, and you will never know that the legitimate mail has been deleted.

To configure the spam filters...

in development

Click on the "update" button to finalize your changes, or click on any other link at the left side of the page to abandon your changes and retain the current settings. After you click on the "update" button:

• if vDeck accepted your changes, you will see a box near the top of the page with "User updated".
• If vDeck did not accept your changes, you will see an error message in red near the top of the page. To retry, click on "edit", correct the error and click on the "update" button again.

Deleting an Account

To permanently delete an E-mail account (and all/any E-mail that might be in the “IN” box), find the account name that you want to delete, then look to the left of the account name and click on the grey-colored square with the "X" in it.

WARNING!

Deleting an account cannot be undone. If you did not intend to delete that account, all you can do is create a new account with the same name. However, whatever E-mail that was in the “IN” box of that deleted account is gone forever, along with whatever server -side spam filters you might have had for that account, all forwarding, etc.

revised: March 6, 2007

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